The WA State Government is currently reviewing the law covering Incorporated organisations and how they are run. New legislation is expected to be put before parliament before the end of the year. One key part of these changes is the need for a new set of Rules; or Constitution; and the government has offered a model set of rules for incorporated organisations.
The following is the current Constitution and Rules of the Australian Scrabble Player's Association (WA) Inc., dated July 2006.
THE CONSTITUTION AND RULES OF THE
AUSTRALIAN SCRABBLE PLAYERS' ASSOCIATION (WA) INC
(1) NAME OF THE ASSOCIATION
1.1 The name of the Association is the Australian Scrabble Players Association (WA). It is a democratic non-profit organisation of Scrabble players who meet regularly for the purpose of playing social and competitive word games.
(2) PURPOSES OF THE ASSOCIATION
2.1 To provide members with an opportunity to meet at suitable venues.
2.2 To publish a regular newsletter and supply information to all players wishing to know more about word games.
2.3 To encourage regular social and competitive activities for members, to assist clubs in the organisation of tournaments and to hold an annual State Championship.
2.4 To encourage interest and involvement of members in activities throughout Australia and overseas.
2.5 To develop standards and ethics of play.
2.6 To encourage and assist local clubs.
2.7 To disburse the property and the income of the Association solely towards the promotion of the purposes of the Association.
(3) QUALIFICATION FOR MEMBERSHIP OF THE ASSOCIATION
3.1 A person may, subject to the approval of a general meeting and agreement to abide by the rules of Scrabble as set by the Australian Scrabble Players Association (WA), become a member of the Association upon payment of an annual subscription, the amount of which will be determined at the Annual General Meeting and will become due on July 1 each year.
(4) EXPULSION OF MEMBERS OF THE ASSOCIATION
4.1 The Committee may expel a member when his or her conduct is deemed to be unbecoming or detrimental to the interests of the Association, or to bring the Association into disrepute.
4.2 The Committee shall communicate, either orally or in writing, to the member notice of the expulsion and the date of the general meeting at which the expulsion was decided.
4.3 The person expelled shall be given 30 days to appeal in writing against expulsion.
4.4 A general meeting may confirm or set aside the decision of the general meeting to expel the member.
(5) REGISTER OF MEMBERS OF THE ASSOCIATION.
5.1 A Register of current financial members will be maintained.
(6) ANNUAL SUBSCRIPTION.
6.1 An annual subscription is to be paid by each member, the amount of which will be determined at the general meeting held prior to the Annual General Meeting, and which will become due on 1 July of each year.
(7) ANNUAL GENERAL MEETING OF THE ASSOCIATION.
7.1 An AGM is to be held once each year.
7.2 A quorum will be at least one representative from at least half the metropolitan clubs.
7.3 Written submissions will be requested from country clubs to ensure their representation.
(8) COMMITTEE HAVING MANAGEMENT OF THE ASSOCIATION
8.1 The Committee shall consist of the delegates/representatives attending from each club.
8.2 The positions of office will be a State Co-ordinator, President, Treasurer, Secretary, Ratings Officer and a Publicity Officer. The State Co-ordinator will liaise with the association in other States of Australia.
8.3 The election of persons to positions of office will occur at the Annual General Meeting. Such persons will hold office for one year. In the event of a vacancy, the committee may appoint a member to fill the office.
8.4 A quorum will be at least one representative from at least half the metropolitan clubs.
(9) PROCEDURES OF GENERAL MEETINGS OF THE ASSOCIATION.
9.1 A minimum of four (4) general meetings will be held each year.
9.2 Members will be advised by circular of impending general meetings.
9.3 Minutes of meetings will be circulated to all committee members and club representatives.
(10) DISSOLUTION OF THE ASSOCIATION
10.1 In the event of the dissolution of the Association the surplus funds and property will be distributed to the Association for the Blind of Western Australia (Incorporated).
(11) PROPERTY AND INCOME OF THE ASSOCIATION.
11.1 The property and income of the Association shall be applied solely towards the promotion of the objects or purposes of the Association and no part of that property or income may be paid or otherwise distributed, directly or indirectly, to members of the Association, except in good faith in the promotion of those objects or purposes.
(12) FUNDS OF THE INCORPORATED ASSOCIATION.
12.1 The funds of the Incorporated Association are deposited with the StateWest Credit Society Limited (previously known as API Auscom Credit Society).
12.2 Books of account will be maintained by the Treasurer.
12.3 An Annual Financial Report will be presented to the Annual General Meeting each year.
(13) CUSTODY OF RECORDS AND RESOURCES OF THE ASSOCIATION.
13.1 An office bearer of the incorporated association will be the custodian of the records, resources and equipment which is the property of the incorporated association.
(14) INSPECTION BY MEMBERS OF RECORDS AND DOCUMENTS.
14.1 Records and documents are presented at each general meeting and annual general meeting for inspection by members.
(15) AMENDMENTS TO THE CONSTITUTION AND RULES
15.1 The Constitution and Rules of the Association may be amended, added to or deleted from at a general meeting by special resolution and must be registered in accordance with the Associations Incorporation Act 1987.
15.2 To proceed the amendment must be voted for by 75% of the members voting at the meeting.
Issued: 1 July 1996