Ø Presides over and conducts the chapter and Executive Board meetings
Ø Coordinates all chapter activities by keeping in close touch with the other officers, the membership, and the advisor
Ø Prepares agendas for each meeting
Ø Composes letters and other correspondences
Ø Serves as liaison to business community
Ø Assists vice president in the preparation of all chapter project reports
Ø Calls special meetings as necessary
Ø Sees that the Monthly Chapter Report is prepared by the Secretary and news releases are prepared and mailed by the Vice president of Special Events
Ø Encourages special relations in the community by contacting speakers or guests for chapter meetings
Ø Represents the chapter at special school events, civic clubs, and other out-of-school organizations
Vice President of Operations~ Matheos Yirga:
Ø Exofficio member of all committees
Ø Oversees all activities with the assistance of the President
Ø Presides at meetings in the absence of the President
Ø Composes letters and other correspondence
Ø Prepares Chapter Recognition Program
Vice President of Recruitment and Community Service~ Kara Crittenden:
Ø Chairman of all membership recruitment activities, (i.e. Freshman Orientation, Club Day, Back to School Night, special meetings, beginning-of-the-year-party, etc.)
Ø Oversees recruitment of professional members
Ø Chairman of various community service activities and projects
Ø Prepares community service project report
Ø Presides over meetings in the absence of the Vice President of Operations and President
Vice President of Special Activities~Leslie Berry:
Ø Chairman of professional/civic activities and projects
Ø Handles all activities relating to the business community
Ø In charge of American Enterprise Day
Ø Prepares chapter competition reports if needed
Ø Prepares news releases and articles for publication in school and local newspapers and in state and national publications
Ø Plans public relations activities for the chapter
Ø Assists with the planning and arranging of chapter exhibits
Ø Prepares a local chapter newsletter at least twice a year for members
Ø Prepares and updates the local chapter website
Secretary~Jasmine Fowler:
Ø Prepares the Program of Work once it has been drafted by the president and approved by the advisor
Ø Prepares and reads the minutes of each meeting
Ø Prepares the Monthly Chapter Report and submits it to the President, the VP of Operations, VP of Recruitment and Community Service, VP of Special Events, and the adviser. This report especially helps the VP of Operations with the development of the Local Chapter Annual Business Report
Ø Provides the President with an agenda of each meeting
Ø Counts and records votes when taken
Ø Coordinates and keeps track of the Membership Point System
Treasurer~ Tonee Sumlin:
Ø Chairman of Fundraising Committee –plan, with the assistance of officers and advisers, fundraising activities
Ø Handles all receipts and disbursements, including the collection of state and national dues
Ø Prepares the chapter budget for the year
Ø Keeps and accurate count and roster of the chapter membership
Ø Receives and acts as custodian of chapter funds
Ø Keeps financial records neat and accurate
Ø Handles the chapter’s accounts receivable and accounts payable
Ø Prepares monthly financial reports for each meeting
Historian~Abigail Aguinot:
Ø Files clippings and pictures of the chapter’s activities in the chapter’s files
Ø Keeps all chapter’s files updated on an on-going basis
Ø Keeps a chapter publicity and activity scrapbook
Ø Prepares an electronic slide show presentation for the end-of-the-year meeting or awards banquet
Ø Helps the VP of Operations with the Local Chapter Annual Business Report
Ø Prepares monthly bulletin boards with chapter photos, information, upcoming events, minutes, and projects
Parliamentarian~ Matthew Hester:
Ø Ensures that each officer adheres to the respective responsibilities stated in this document
Ø Is prepared to advise the president on which role each officer has (for example- when a task needs to be completed, advise president on who’s responsibility it is)
Ø Ensures that each item on agenda is discussed in a timely manner
Ø Has referenced materials pertaining to parliamentary procedure available for each meeting
Ø Encourages participation in and prepares a team for the parliamentary procedure competitive event
