A Non-Profit Organization
THE GARFIELD HEIGHTS HISTORICAL SOCIETY
Herein are the articles and their sections of the Constitution as well as
By-Laws, which together form the framework by which this
organization shall function, and under God direct its efforts to the
benefit of our Community. Through the knowledge of history, we
enrich our lives, more accurately compare the Past, Present and
Future to better understand our areas progress. To this we
dedicate our efforts.
SECTION A Purpose
This non-profit organization shall exist only for the purpose of
instilling or increasing the Historical knowledge of the areas within
or adjacent to the political entity now known as the City of
SECTION B Name
The name of this organization shall be:
The Garfield Heights Historical Society
SECTION C Fiscal Year
The fiscal year of the Garfield Heights Historical Society shall be
January 1 to December 31.
SECTION A Membership Classification
1. Any person in accord with the objects of this organization shall be
eligible for membership upon payment of the annual dues.
2. The membership of the Society shall be classified as follows:
1. Qualifications will be determined by By Law
Committee and voted by the membership at
a future date.
SECTION B Voting
Each member shall be entitled to one (1) vote at any meeting excluding Honorary-Life or Patron members.
SECTION A Officers
The officers of this Society shall be: President, Vice President, Treasurer, Secretary, and Historian.
SECTION B Executive Board
There shall be an Executive Board composed of the Officers listed in Section A.
SECTION C Duties of Officers
1. The President shall conduct all meetings. The President shall make all
committee appointments. The President shall serve ex-officio on all
committees but not necessarily meet with them. The President shall
appoint any member to act as an officer if that officer fails to attend
meetings. The President cannot vote except to break a tie vote. The
President has the authority to sign checks.
2. The Vice President shall act as President in the absence of the President
and at other times to generally maintain order.
3. The Treasurer shall handle all money matters and deposit the
funds of the Society in a banking institution suitable and agreeable to
the membership. The Treasurer shall, with the President, make any
withdrawals or sign checks, providing it has first received majority
approval of the membership. On their replacement it shall be their duty
or that of the President to immediately notify the institution and
introduce to the deposit officials, the new officer or officers.
4. The Secretary shall keep a record of all monthly meetings, business
transactions, and all proceedings, and shall attend to the routine
correspondence of the organization.
5. The Historian shall collect and organize historical data and artifacts.
SECTION A - AMENDMENTS
Amendments may be proposed at any regular meeting.
1. Proposed amendments will be submitted in written format to the
members at a general meeting.
2. Proposed amendments must be read at two general meetings.
3. After the second reading, the proposed amendments must be approved
by three fourths (3/4) majority of those members present at a general
4. The Constitution and By Laws will be reviewed every five (5) years.
DIVISION A- MEETINGS
1. The regular monthly meeting shall be held the second (2nd)
Saturday of each month from January through May and September
through December, with there being no monthly meetings in June, July,
2. At the meeting in December the Officers for the ensuing
term shall be elected. All current committees and all incumbent
officers shall present reports.
3. Twenty-five percent (25%) of the entire membership of the Garfield
Heights Historical Society shall constitute a quorum for voting at all
DIVISION B Election of Officers
1. The Election of Officers shall be at the December meeting, by a
2. All nominations shall be made from the floor;
however, the consent of the nominee must be secured.
· A nominee for President must be an active member of the Garfield Heights Historical Society for one (1) year.
3. If there is but one candidate for an office, the Secretary may be
instructed to cast a unanimous ballot for the position.
4. The term of office shall be for two years, beginning January 1st.
DIVISION C Executive Board
1. The Executive Board shall consist of those Officers set forth in Article
III, Section A of the Constitution.
2. The Executive Board is empowered to call special meetings.
3. The Executive Board is vested with the authority to approve
expenditures not exceeding $100.
4. The Executive Board shall have the authority to transact all urgent
business between regular monthly meetings.
5. The Executive Board cannot change the decisions of the majority of the
DIVISION D BOARD OF TRUSTEES
1. The Board of Trustees is composed of five (5) people appointed by the
2. Their term is for two (2) years from January 1 to December 31.
These terms will be staggered with 1-2 members appointed each year.
3. The Board of Trustees meets bi-annually (April and November) or
more often if needed.
4. The Board of Trustees oversees the operation of the Garfield Heights
Historical Society and sets short-term and long-term goals for the
5. A member of the Board of Trustees must be a resident of Garfield
Heights or be the owner of a business in the city.
6. Members of the Board of Trustees can be reappointed to the Board--
there being no term limits.
DIVISION E COMMITTEES
AUDIT COMMITTEE: The Audit Committee shall be appointed by the
President. This committee will be composed of active members. The
audit shall be conducted annually prior to the December meeting. The
report of the Audit Committee shall be presented to the membership at the
January regular meeting.
BYLAW COMMITTEE: The Bylaw Committee shall be
composed of five (5) to seven (7) members who are active members
within the Garfield Heights Historical Society. The committee shall be
formed in March and prepare the changes which shall be read at the
April and May meetings. The membership shall vote on the changes at
the May meeting.
DIVISION F APPOINTED CHAIRMEN
Chairmen shall be appointed by the President from the membership for
one-year terms after the election of new officers at the December meeting.
1. SUNSHINE CHAIRMAN: The Sunshine Chairman performs courtesy
services to members such as sending cards. The Sunshine Chairman
shall be in charge of the Sunshine Fund.
2. MEMBERSHIP CHAIRMAN: The Membership Chairman shall
welcome and encourage prospective members, collect annual dues,
and distribute membership cards.
3. CURATOR: The Curator acquires items for the Historical Museum,
examines items to determine condition and authenticity, arranges
conservation and restoration work, identifies and classifies specimens,
keeps and maintains records about all items in the collection, plans and
oversees exhibition of collections, researches topics or items relevant to
collections, lectures and writes about the collections, and answers
4. RESTORATION CHAIRMAN: The Restoration Chairman shall be
a. Restoration duties such as maintaining and restoring Museum
artifacts and exhibits;
b. Custodial duties such as assisting with routine upkeep and
maintenance of the Museum building, replenishing supplies,
and performing other tasks as they arise.
5. TELEPHONE CHAIRMAN(MEN): The Telephone Chairman(men)
shall make phone calls to members with meeting reminders and convey
any other important messages.
6. PUBLICITY CHAIRMAN: The Publicity Chairman shall handle all
Historical Society publicity. The Publicity Chairman shall take
photographs at fundraising and special events and prepare an album of
the years events.
7. PROGRAM CHAIRMAN: The Program Chairman shall plan trips
and tours for the Historical Society members and guests.
8 EDUCATIONAL PROGRAM CHAIRMAN(MEN): The Educational
Program Chairman(men) shall plan, organize, and implement
programs utilizing the Garfield Heights Historical Museum as an
educational tool for children and adults from the community.
9. NEWSLETTER CHAIRMAN: The Newsletter Chairman shall
compile, print, and mail a Newsletter quarterly.
10. GARDEN CHAIRPERSON: The Garden Chairperson shall maintain
the gardens and the Memorial Walkway.
11. HOSPITALITY CHAIRPERSON: The Hospitality Chairperson shall
coordinate refreshments at meetings and special events.
DIVISION G Dues
The dues for the various membership classifications, shall be annually as
1. Annual Membership
a. Individual $10.00
b. Couple $10.00
2. Life Membership 0
3. Honorary Membership 0
4. Patron Membership $100+
DIVISION H ACCOUNTS AND AUDITING
1. The Treasurer shall keep an accurate and complete record of all credits
2. The record shall be audited annually by an Audit Committee appointed
in November for that purpose by the President. The Auditing Committee shall report their findings at the January meeting.
DIVISION I Parliamentary Authority
1. Roberts Rules of Order shall be used unless they are in direct
contradiction to these Constitution and By-Laws.
1. Upon death of a member of the Garfield Heights Historical Society, a memorial gift of
$25 will be sent. Passed by a unanimous vote on December 9, 2006.
2. In the event that the Garfield Heights Historical Society must dissolve, the Treasurer
shall pay all bills incurred by the organization and the remaining money shall be
donated to a non-profit organization(s) (50lc3) voted by the membership.
3. The Garfield Heights Historical Society shall remain neutral in political activities and
the organization shall not participate in endorsing candidates, campaigning for
candidates by displaying political signs or distributing political literature, or be
involved with fundraising partnerships with candidates or elected officials.
The Constitution and Bylaws of the Garfield Heights Historical Society have been approved as amended by the membership on May 14, 2011.
The next review will be in 2016.
By-Law Committee: Eileen Longo Wayne Williams Pat Gallagher Gene Niess
Steve Sanducci Diane Crosby
Mary Lou Kieta