Current Minutes
Allegan All-Sports Booster Club
Minutes
August 24, 2009
Call to order: The meeting was called to order at 7:01 pm, by President Misty Angle.
I. Members present:
· President – Misty Angle
· Vice-President – Kathy Coopmans
· Payables Treasurer – Vickie Sherwood
· Secretary – Audra Lang
· Athletic Director – Gary Ellis
· Member(s) - Steve Angle, Katrina Burchfield, Corby Calloway, Sue Heffner, Laurie Southwick
· Guest(s) – Amy Christman, Mike Davis, Peggy Millbocker, Jenny VanHorn, Kate Woodward
II. Secretary’s Report:
A. The meeting minutes were submitted from July 14, 2009. Gary made a motion to approve. Vickie seconded. Motion carried.
III. Treasurer’s Report:
A. June 30, 2009 – in process of finalizing; report will be given at next meeting
B. June 30, 2009 year end report – in process of finalizing; report will be given at next meeting
C. July 31, 2009 – in process of finalizing; report will be given at next meeting
IV. Athletic Director’s Report:
A. Parents night at the high school on Wednesday, August 19th was well attended by the parents of athletes in fall sports. This meeting helps get parents and coaches together before the season starts to help open up the lines of communication between parents and coaches.
B. Bruce Brown’s presentation on Student Leadership in sports. The parents’ meeting was not well attended. Approximately 85% of Allegan coaches attended with 3-4 student captains. Everyone who attended thought it was very valuable information that they will take with them during their season.
C. Sports Physicals went well. 125 students attended. Gary thanked those who assisted.
D. Fall Pocket schedules are being sponsored by PNC/National City Bank. The Winter Pocket schedules are being sponsored by Coopmans Construction. The Sports Boosters thank these sponsors for their support.
V. Chair Committees
A. Concession – Katrina Burchfield
· Inside concession was ready for the wrestling tournament on 8/22
· Outside concession is stocked and ready for the football game on 8/27
· Talk to Misty if you would like to volunteer for the football concession
B. Membership – Audra Lang
· We currently have 74 members who are new or have renewed their membership, including 3 new lifetime memberships.
C. Publicity – Misty Angle
· Check out our website at (www.allegantigers.org). Let us know of any suggestions.
· No New Update – Misty will check with Kami on the status of updating the website information
D. Spirit – KD Lake
· KD will have items available at the football game on 8/27
E. Hall of Fame – Misty Angle
· No New Update
F. Donation/Memorial – Audra Lang
· No New Update
G. Scholar Athlete – Kathy Coopmans
· Kathy is meeting with Joyce this week to get the 3rd trimester list and get Tiger Bucks to the students at the beginning of the school year.
· We are looking to redesign the Scholar Athlete T-shirts to better represent ALL sports. We will be researching pricing as well, trying to keep purchases local.
H. Allegan Tiger Athletic Scholarship/ACCF
· No new update
I. Fundraising
· Girls Swim Team will have their car wash this Friday, 8/28 from 12-3pm (approved at last meeting).
· Girls Swim Team is requesting to sell tiles again this year. Projected earnings $2,000. They would like to sell them 8/24 – 11/21/09. Kathy motioned to approve request. Vickie seconded. Motion carried.
· Girls Swim Team is requesting the Boosters to pay $499 for 4” letters on the back of their parkas that say “ALLEGAN” from their Booster’s account. The parkas were purchased from their fundraiser. Gary moved to approve their request. Audra seconded. 2 opposing votes. Motion carried with majority vote.
· Girls Volleyball is requesting to purchase t-shirts to sell at the tournaments this year. We are looking to redesign the Scholar Athlete T-shirts to better represent ALL sports. We will be researching pricing as well, trying to keep purchases local. They will not put a year on the t-shirts, so they may be stored and sold again next year. Gary moved to approve request. Vickie seconded. Motion carried.
· The Varsity wrestling team requested approval for their annual fundraising pie sale to take place Nov. 20 and 21st 2009. No paperwork was submitted by Murray Rose for the meeting, but Vickie moved and Kathy C. support the motion once proper submittal of paperwork is received from Murray Rose.
J. Sports Physicals
· 8/4 from 2:00-5:30 pm.
· Approximately 125 students attended. The board thanked Allegan Medical Clinic and Allegan Eye Care for donating their time.
VI. Old Business
A. Football tailgate signups (Note: Cafeteria can be used in days of bad weather)
1. 8/27 – Girls Basketball will have hamburgers, hot dogs, brats
2. 9/11 – Girl’s Golf
3. 9/18 – Girl’s Swimming
4. 10/2 (homecoming) – Girl’s Basketball
5. 10/16 – Girl’s Tennis
VII. New Business
A. Community service through Boosters – Gary explained that if a student participates with a team to help at an event – it is NOT considered community service. However, if an individual student volunteers to help at the concession stand, for instance, they can use their time for community service.
B. Laptop for Boosters Board – the Board requested the purchase of a laptop to keep treasurer information and reports, as well as, other important Boosters information in a central location to be used primarily by the Payables Treasurer. Kathy moved to approved the purchase. Gary seconded. Motion passed.
C. Scholarship Fund – The scholarship fund brochures are available. The Allegan Tigers Athletic Scholarship Fund was created in partnership with the Allegan County Community Foundation as a means to provide athletic scholarships for Allegan High School athletes and to support the ongoing work of the Allegan All-Sports Boosters. There is an Allegan High School alumnus who has established this scholarship and will match every dollar of every gift, up to $6,500. So when you donate $100, it is actually at $200 donation. This option is only available between now and 12/31/2009.
VIII. Vickie made a motion to adjourn the meeting at 7:55 pm. Audra seconded. Motion carried.
IX. Next meeting will be held Monday, October 5, 2009 at 7:00 p.m. in the Tiger Den.
· The Executive Board will meet at 6:00 p.m.
